Answer every course question the moment it is asked
Fees, batch timings, syllabus, admission dates — asked hundreds of times a season. WaFi answers from your own prospectus, captures the enquiry as a lead, and follows up until the student enrols.
What this actually costs you today
Admissions are seasonal and brutally competitive. Enquiries arrive in a compressed few weeks, from parents and students comparing four institutes at once, and the one that answers clearly and quickly is remembered.
Then the year starts and the job changes: batch changes, fee reminders, test schedules, absence notes. Different questions, same problem — too many to handle by phone, too important to ignore.
Admission season overwhelms the office
Enquiry volume multiplies for six weeks and the counselling team cannot keep up.
Parents ask the same five things
Fees, timings, syllabus, faculty, results — over and over, on the phone.
Enquiries are never followed up
A parent who called once and was not called back has enrolled somewhere else.
Fee reminders are awkward and manual
Somebody has to phone families individually, which nobody enjoys doing.
Three ways this runs without you
Real conversations, on the channels your customers already use.
Your prospectus, answering for itself
Upload the prospectus, fee structure, batch schedules and syllabus. Parents get exact figures and dates rather than "please visit the centre" — and because it answers from your documents, the fee quoted is always the current one.
Scope by course or centre so a question about the weekend batch is never answered with weekday timings.
Capture the enquiry and keep it warm
A short flow asks the class, stream and preferred centre, creates a lead on the admissions pipeline, and books a counselling call. Leads that go quiet get an automatic follow-up sequence instead of being forgotten.
The same mechanism handles fee reminders and batch announcements once the student has joined.
Results posts bring DMs — answer all of them
A results announcement or a topper post produces a wave of DMs from parents, almost all asking the same things. WaFi answers each one instantly from the prospectus and moves the serious enquiries to WhatsApp where forms and fee structures can be sent.
Every DM becomes a lead with the question attached, so the counselling team knows what the parent actually cares about.
Live in about a day
Upload the prospectus and fee structure
One scope per course or centre.
Build the admission flow
Class, stream, centre — then a booked counselling call.
Set up follow-ups
A sequence for leads that have not replied.
Automate the school year
Fee reminders, batch changes and test schedules as templates.
Straight answers
Can it send fee reminders?
Yes, as approved templates, personalised with the student's name and amount due. They reach parents whether or not they have messaged you recently.
Will it quote the right fees?
It quotes what is in the document you uploaded. Update the fee structure and re-upload it when fees change, and the answers change with it.
Can parents reach a counsellor?
Yes — any conversation can be handed to a person, and automation stops as soon as they reply.
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Read moreSee it working on your own numbers
We will connect your WhatsApp number, load your documents and show you real answers to your real questions — before you commit to anything.
No card required for the walkthrough.